BP07: Preventive Maintenance & Building Operations

Official language

A big part of this best practice is clearly and concisely documenting your current operational procedures, while at the same time looking for opportunities to save energy and water through equipment maintenance, set points, and schedules.

This best practice intends to help the building operator achieve the intended operations of the building using operations and maintenance best practices by focusing on maximizing occupant health, comfort, and safety while minimizing adverse environmental effects.

 

Objective

Create and maintain written building operations and preventive maintenance plans. Review these plans annually to identify opportunities for enhancements to current operations and maintenance practices.

Submittal Requirements

The following are the required submittals in order to fulfill the objective of this best practice.

 

A building or tenant-controlled space operating plan outlining the operating  conditions that represent good building performance. These conditions should reflect the needs of building management and occupants and should, at minimum, include:

  • An occupancy schedule.
  • Desired indoor conditions/set points (e.g. temperature, relative humidity levels, CO2 levels, etc.)
  • Any seasonal variations
  • Run-time schedule for all HVAC equipment; and
  • Automated lighting levels and schedule, if applicable.

 

A preventative maintenance plan that helps preserve the intended operations of major systems and equipment that serve the project and are required for safe operations and occupant comfort and wellbeing. The preventative maintenance plan must, at minimum, include the following:

  • An inventory of major HVAC systems and equipment including:
    • Manufacturers’ information.
    • Existing equipment location.
    • Location(s) served.
    • Equipment capacity.
  • A maintenance plan that includes:
    • Maintenance objectives.
    • Maintenance guidelines.
    • Required maintenance tasks.
    • Task frequency.
    • Task schedule.
    • Responsible party(ies) for completing those tasks.
    • Procedures for documenting of task completion.
    • Monitoring procedures.
    • Procedures for evaluation, feedback, and continuous improvement.

Implementation Guidance

See BIT Building Program Manual for additional details and recommended steps for implementing this best practice.

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BIT User’s viewpoint

Frequently asked questions

Online resources

Implementation toolkit

A big part of this best practice is clearly and concisely documenting your current operational procedures, while at the same time looking for opportunities to save energy and water through equipment maintenance, set points, and schedules.

This best practice intends to help the building operator achieve the intended operations of the building using operations and maintenance best practices by focusing on maximizing occupant health, comfort, and safety while minimizing adverse environmental effects.

 

Objective

Create and maintain written building operations and preventive maintenance plans. Review these plans annually to identify opportunities for enhancements to current operations and maintenance practices.

Implementation Requirements

See BIT Building Program Manual for additional details and recommended steps for implementing this best practice.

Submittal Requirements

The following are the required submittals in order to fulfill the objective of this best practice.

 

A building or tenant-controlled space operating plan outlining the operating  conditions that represent good building performance. These conditions should reflect the needs of building management and occupants and should, at minimum, include:

  • An occupancy schedule.
  • Desired indoor conditions/set points (e.g. temperature, relative humidity levels, CO2 levels, etc.)
  • Any seasonal variations
  • Run-time schedule for all HVAC equipment; and
  • Automated lighting levels and schedule, if applicable.

 

A preventative maintenance plan that helps preserve the intended operations of major systems and equipment that serve the project and are required for safe operations and occupant comfort and wellbeing. The preventative maintenance plan must, at minimum, include the following:

  • An inventory of major HVAC systems and equipment including:
    • Manufacturers’ information.
    • Existing equipment location.
    • Location(s) served.
    • Equipment capacity.
  • A maintenance plan that includes:
    • Maintenance objectives.
    • Maintenance guidelines.
    • Required maintenance tasks.
    • Task frequency.
    • Task schedule.
    • Responsible party(ies) for completing those tasks.
    • Procedures for documenting of task completion.
    • Monitoring procedures.
    • Procedures for evaluation, feedback, and continuous improvement.
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